PRIVACY POLICY
Effective Date: July 12, 2026
Meadow Gardens Golf Club (“Meadow Gardens”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you visit our websites, use our online booking services, become a member, participate in tournaments or events, dine at The Loft, or otherwise interact with Meadow Gardens Golf Club.
This Privacy Policy applies to:
- meadowgardensgolf.com
- meadowgardens.com
- meadowgardensloft.com
- Meadow Gardens online booking services
- Meadow Gardens mobile applications
- All online forms, emails, and electronic communications operated by Meadow Gardens Golf Club
- INFORMATION WE COLLECT
Depending on how you interact with us, we may collect the following information.
Personal Information
- Name
- Email address
- Telephone number
- Mailing address
- Date of birth (where required)
- Membership information
Booking & Reservation Information
When you make reservations or bookings, we may collect:
- Tee time bookings
- Restaurant reservations
- Tournament registrations
- Event registrations
- Group booking information
- Handicap information (where applicable)
- Guest names
- Special requests
Payment Information
Payments made through our website or booking platforms are securely processed by trusted third-party payment providers.
Meadow Gardens Golf Club does not store complete credit card numbers on its own servers.
Website Usage Information
When you visit our websites, we may automatically collect:
- IP address
- Browser type
- Device information
- Operating system
- Pages visited
- Time spent on pages
- Referral websites
- Cookies and similar technologies
- HOW WE USE YOUR INFORMATION
We use your information to:
- Process reservations and bookings
- Manage memberships
- Administer tournaments and events
- Process payments
- Respond to inquiries
- Provide customer support
- Improve our websites and services
- Send booking confirmations
- Communicate important updates
- Send newsletters and promotional offers (with your consent)
- Maintain security and prevent fraud
- Comply with legal obligations
We collect only the information reasonably necessary for these purposes.
- MARKETING COMMUNICATIONS
With your consent, we may send you:
- Club news
- Tournament announcements
- Restaurant promotions
- Membership updates
- Special offers
- Event invitations
You may unsubscribe at any time by clicking the unsubscribe link included in our emails or by contacting us directly.
- COOKIES
Our websites use cookies and similar technologies to:
- Remember your preferences
- Improve website performance
- Analyze website traffic
- Maintain secure sessions
- Measure marketing effectiveness
You can disable cookies through your browser settings. Some features of our websites may not function properly if cookies are disabled.
- ANALYTICS
We use analytics services such as Google Analytics to better understand how visitors use our websites.
These services may collect information including:
- Pages viewed
- Time spent on the website
- Device type
- Browser information
- Approximate geographic location
- Website performance data
This information is aggregated and does not directly identify individual users.
- ONLINE BOOKING SERVICES
Our online tee time booking system and mobile applications may be provided through trusted third-party providers, including Chronogolf by Lightspeed.
Information submitted through these systems is governed by both this Privacy Policy and the applicable privacy policies of those service providers.
- PHOTOGRAPHS & VIDEOS
Photographs and videos may be taken during:
- Golf tournaments
- Club events
- Restaurant events
- Community activities
- Promotional events
These images may be used for:
- Our websites
- Social media platforms
- Newsletters
- Marketing materials
- Printed publications
If you prefer not to appear in promotional photography, please notify event staff whenever reasonably possible.
- SHARING YOUR INFORMATION
We do not sell your personal information.
We may share your information with trusted service providers who assist us with:
- Tee time booking systems
- Payment processing
- Website hosting
- Email communications
- Analytics
- Marketing services
- Tournament administration
- Technical support
These providers are required to protect your information and may use it only to provide services on our behalf.
We may also disclose information where required by law.
- DATA RETENTION
We retain personal information only for as long as necessary to:
- Provide our services
- Maintain business records
- Meet legal and regulatory requirements
- Resolve disputes
- Enforce agreements
When information is no longer required, it is securely deleted or anonymized.
- SECURITY
We use reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, misuse, or destruction.
Although no method of electronic transmission or storage is completely secure, we continually review and improve our security practices.
- CHILDREN’S PRIVACY
Our websites are not intended to knowingly collect personal information from children without appropriate parental or guardian consent where required by law.
- THIRD-PARTY WEBSITES
Our websites may contain links to third-party websites or services.
Meadow Gardens Golf Club is not responsible for the privacy practices or content of those external websites.
We encourage you to review the privacy policies of any third-party websites you visit.
- YOUR PRIVACY RIGHTS
Subject to applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and British Columbia’s Personal Information Protection Act (PIPA), you may request to:
- Access your personal information
- Correct inaccurate information
- Withdraw consent where applicable
- Request deletion of personal information where legally permitted
- Ask questions about our privacy practices
We will respond to your request within the time required by applicable law.
- CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our business practices, technology, or legal requirements.
The updated version will be posted on this page with a revised Effective Date.
- CONTACT US
If you have questions about this Privacy Policy or wish to make a privacy-related request, please contact us:
Meadow Gardens Golf Club
19675 Meadow Gardens Way
Pitt Meadows, BC V3Y 1Z2
Canada
Phone: (604) 465-5474
Email: feedback@meadowgardens.com
Website: https://meadowgardensgolf.com
Last Updated: July 12, 2026